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0 You can find the Extenuating Circumstances form here. ` & Not submit your assessment at the usual time, but have an opportunity . You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. how to apply for extenuating circumstances ucl If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. If you had a SoRA extension, please state the date after the SoRA extension was granted. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. The source should always be stated below the table/figure. Victim of crime :Police/crime report - a crime number alone isnotacceptable. EMC UCL have a Self-Certification Policy in place for the 2022/23 academic year. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream If your evidence isnt written in English, you must provide a notarised translation. What falls under extenuating circumstances? If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Although we encourage you to discuss coursework with others, the final product must be your own work. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Compiling the relevant documents and information can help speed your application along. Our job is to make sure you feel supported every day. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. /Tx BMC Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. E.g. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. We are one of the largest student-led organisations in the UK. From a casual class to captaining a competitive club, live an active lifestyle with us. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Deadlines for Geography modules are available from the Moodle pages for each module. Processing time will depend on the institutions policy, but its usually between one and five working days. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. /Tx BMC These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Third-year student, Iris, recently received an emergency grant, hear what the process was like . London, E16 2RD This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. What qualifies for extenuating circumstances? If you're struggling with situations beyond your control, extenuating circumstances could help. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream HPpuVru0 Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. /Tx BMC The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. before 12.00 noon on the due date. The Student Disability website has further information there. wide range of UCL support services are available for you, too. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Were led by studentsand that means youre in charge. Work will not be accepted by email. We are improving our three campuses for people to study, work and live. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If you are still unable to meet the deadline you must submit a conventional EC. Some other situations beyond your control typically arent considered viable extenuating circumstances. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Back-to-back self-certified ECs are not allowed. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream . Cha c sn phm trong gi hng. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Enjoy! Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Source: Glenn Cartsens Peters/Unsplash. Letter or certificate froma doctor or other registered medical professional external totheUniversity. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream This year, students will be allowed to self-certify (apply without formal proof) for an EC . How to apply for extenuating circumstances? Explained by FAQ Blog Extenuating Circumstances | IOE Student Helpdesk - UCL - University Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream ANYWAYYY enough about meeee plz dont leave me hanging. All coursework, projects and dissertations must be submitted. If you are not sure whether you should use Extenuating Circumstances. Usually, you apply through your subjects department. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. /Tx BMC /Tx BMC syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. HA Ifyou are still unhappy after the review, you. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. If you had previous extensions for the same assessment, state the most recent deadline. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Extenuating Circumstances'? You will receive a written response as soon as possible. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. You can only defer time-limited assessments (e.g. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Please be patient. Your evidence will need to cover the full period for which you are requesting mitigation. dissertations refer to the dissertation handbook for specific guidance). Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Non-IOE students should refer to their own faculties for EC advice. butler county election office phone number / . . Extenuating Circumstances | UCD Current Students endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. For your application to be approved, youll need to provide evidence of your circumstances. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Work will not be accepted by email. Any claims submitted after the assessment has started must be accompanied by evidence. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. This may affect the type of mitigation that is available to you. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. This will come into effect for 2024 applications (i.e. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Raise an Extenuating Circumstances claim via the Student Enquiry Centre Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Section 2.9: If you miss the deadline for EC claims. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. These include: If you think you fall into the first bracket of situations, you should escalate your application. SeeSection 1.5: Providing Supporting Evidence. If youre struggling with situations beyond your control, extenuating circumstances could help. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Illness and unexpected disruptions to your exam or assessment Students will not be entitled to their SoRA adjustment again on top of an EC extension. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. We are not able to process ECs or respond to queries that are submtited by non-IOE students. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream UCL extends Extenuating Circumstances allowance as part of 'no If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. Make sure you submit your application in plenty of time to reduce added stress. We may be able to support you better through the wider Student Support Framework. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. If you do not submit the requested evidence, your claim will normally be rejected. Extenuating Circumstances | Students Union UCL Your claim will be considered by your department. University is a big, exciting place. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. You will also be notified of the outcome of your claim via Portico. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. If you can imagine it, theres probably a society for it. All illustrations must be discussed in the text. 535 0 obj <>stream You will usually find this in your Handbook, or ask yourDepartmentalTutor. Make sure that you know what you need to submit and the deadline for submitting claims. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. The receiving office will forward your form confidentially to the appropriateperson. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. Examination stress is a common experience and not usually considered an extenuating circumstance. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). EMC It is a charity with over 48,000 members. Source: Kyle Loftus/Unslash. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. /Tx BMC Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. 419 0 obj <> endobj There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. review their decision. Volunteering Awards Ceremony 2021: Your Definitive Guide! While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Then youll know where you are and how best to proceed with the assignments involved. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. EMC H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Bereavement: You will be required to provide a death certificate. You apply for extenuation via an online form. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. , normally no more than one week after the first affected assessment. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Note that you can only self-certify if you submit your claim before the assignment deadline. Please refer to SHS Faculty for penalties for over-length work. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. How to apply for extenuating circumstances - Study International /Tx BMC Need support during your admission journey?